Join the team: Events Administrator (fixed term until December 2024 with potential to become permanent)

  • Salary from £24,000-27,000 pro rata

  • Full-time position including evening events (part-time considered)

  • Based in London, including two days in the office at 180 Strand - Soho Works

An exciting time to join the coveted creates team

Following a busy year and as we enter the next stage of our journey, the Coveted Creates team is now working with almost 30 charities and foundations in the UK and beyond. At this time of growth, we’re looking for an Events Administrator to join the team and work with some incredible global organisations in our busy events season, including awards, conference and gala events.

Our values mean a lot to us and are at the heart of each project we deliver:

  • We value openness and transparency ensuring clear communication channels at all times

  • We work sustainably to ensure that the only impact we have on our planet is positive, encouraging our clients to consider this in their projects

  • We are target-driven, focusing on outcomes to generate maximum funds and awareness for your work

  • We care deeply about social impact and produce content-led events to ensure our clients' work is at the heart

  • Our events are guest-focused, ensuring the best experience from start to finish, whoever the audience

About you

We’re looking for someone who has demonstrated that they can work in an agile and fast-paced environment, with fantastic initiative and a willingness to learn new things. Ideally you should have acquired some experience of working on events projects and working in an office environment. You may have been working in events or a related creative industry - either way, you’re hungry to learn and develop the skills to become an events organiser.

  • You have exceptional attention to detail - you’re able to proofread and copy edit brochure content, speaker presentations and host scripts, as well as input data into our CRM

  • You have strong communication and IT skills - you feel comfortable using both Microsoft and Google packages, aren’t phased by complex spreadsheets and working with data, and have incredible attention to detail

  • You are highly organised - you’re the usually the one that organises your friends and family, with bountiful common sense and an ability to manage multiple projects seamlessly

  • You’re a people person! You love working with and building relationships with other people and are used to working with stakeholders at all levels.

  • You care about good causes - from climate change to humanitarian projects to medical research to the arts, you’ll have a real opportunity to make a difference!

THE ROLE

Reporting to the Senior Events Producer, we’re looking for an Events Assistant to:

  • Provide strong administrative support to the team (60%) by:

    • Developing a strong competency with our event management system, EMMA Live

    • Collating and managing guestlists

    • Creating event materials

    • Booking in and minuting meetings

    • Working with our CRM (Hubspot)

    • Using project management tools (such as Monday.com)

  • Attend a series of events throughout the events season, including galas, dinners and conferences, supporting with registration and acting as a runner for the Senior Events Producers (15%)

  • Research and liaise with venues and suppliers (10%)

  • Support with New Business approaches including following up for meetings and editing and producing proposals (10%)

  • Provide ad hoc support and diary management to the Directors and Senior Events Producers (5%)


The calendar

Our calendar is varied and sees us working with 30+ charities annually on a diverse mix of projects and events. The Events Administrator would support the team on a portfolio of events throughout the season, attending 10+ events during this time. It’s an ever-changing calendar and as new events come in, we look at capacity, experience and relationships to make a decision about where things sit and the resource needed.

Ways of working 

The main ‘way of working’ to highlight is one of trust and autonomy – we firmly believe in finding the right people and trusting them to understand how they work best and what work-life balance means. In terms of some of the key details:

  • We work out of 180 Strand - Soho Works on Tuesday and Thursday alongside our sister organisation, EMMA Live 

  • Outside of that, the team can work remotely, however you will get access to Soho Works spaces in Shoreditch, Soho and White City

  • As standard, most of the team work around the hours of 9-5 however we’re very flexible around childcare, travel and other commitments

  • We encourage individuals to take TOIL for events (within the two weeks after an event)

  • As a team, we have a weekly check-in on projects and a weekly new business call for some of us and you would also have a weekly 1:1 with your line manager

  • As a new team, we’re building our culture with twice-yearly whole team reviews and regular socials

WHY WORK WITH US?

Here are just three reasons why joining us at this time could be the best decision of 2024…

  1. A values-led, passionate new team - we’re open to trying new things and exploring new ways of working. You’ll get experience of being part of and growing, fast-paced, and ambitious company and have the opportunity to learn from experienced events professionals

  2. A varied and interesting portfolio - you’ll get experience of working on conferences, awards ceremonies and gala dinners, working with an incredible group of organisations, transforming lives around the world

  3. A proactive approach to creating a working environment that supports/reflects our team member's unique personal needs - we’re building a culture where wellbeing is part of how we do things, not just a bonus. We focus on outcomes not hours!

THE PROCESS

If you’re interested in finding out more, please send us your CV and cover letter (no more than 2 sides of A4) including details of your portfolio highlights, directly to Rebecca Elcome on rebecca@covetedcreates.com by no later than 5pm UK on 18 April 2024.

Within your cover letter, we’d love to get a sense of your experience to date, why you think you match the role spec and why this role matches what you’re looking for. We’ll be hosting online interviews the week of the 22 April, followed by a second round in-person the week of 29 April, with a view to hiring someone to start as soon as possible. If you’d like to have an informal conversation before doing so, get in touch!